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The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, care, and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to provide quality health services, capacity building, and research in West Africa and beyond.

To further uphold our commitment to providing healthcare & research, IHVN is seeking qualified candidates for the following position:

Position	Grants & Contracts Officer
Reports to:	Senior Grants & Contracts Officer
Location:	Central Office, Abuja

Opening Date: 18/08/2023

Closing Date: 01/09/2023

Job Description

• Interpretation of funding/ application guidelines: RFA, RFQ, FOA, NOFO.
• Meeting with relevant stakeholders towards full participation in writing grant proposals, response to RFPs/FOAs, and completing application forms in the Grants.gov and ASSIST applications.
• Post-award responsibilities include preparing LOAs and MOUs for partners’/Treatment sites and stakeholders and reviewing contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, extensions, Addenda to MOU/LOA/Agreement.
• Preparation and review of Sub-partner financial submissions for conformity with funding guidelines.
• Preparation of Budget submissions for Grant proposals in line with best financial practices and budgetary principles.
• Development of funding dynamics for budget submissions of Sub-partners, consultants, contractors, and service delivery facilities.
• Orientation and mentoring of Regional, State office, and Health facility staff concerning the interpretation of the contents of the LOA, such as Scope of work, activities, responsibilities, reporting, terms of agreements, certifications, budgets, etc., as indicated in the LOAs/MOUs.
• Liaise with Regional/State staff on one hand and partners and health facilities on another on all matters concerning the Grant and the existing relationships.
• Proper documentation of correspondence, maintenance, and tracking LOAs, MOU, and Budgets.
• Attend to the external auditors’ requests regarding Standard Operating Procedures (SOPs), Memoranda of Understanding (MOU) with our funding partners, and Letters of Agreement with implementing partners.
• Preparation and collation of Monthly Spend plan and Work plan and Burn-rate analysis.
• Post-award responsibilities include reviewing all grants and contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, and extensions.
• Assist Senior Grants & Contracts Officer in implementing grants policies and co-ordinate various grants activities effectively.
• Other cross-cutting activities across several Prime and Sub Grants.

Educational qualifications and skill requirements

• Bachelor’s Degree or equivalent in Accounting, Economics, and Business.
• Computer literacy – strong Microsoft Excel and Microsoft Word skills. Microsoft Access skills are an added advantage.

• Possessing a professional degree such as MBA (Finance Management) or a professional certification such as ACA, ACCA will be an added advantage.

Experience

• Minimum of 4 years working experience, including 3 years of Grants & Contracts Management experience in a Non-Governmental Organization.

• Must have completed NYSC service and four or more years of working experience required.

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

• Application letter and detailed curriculum vitae in Microsoft Word format should be sent to the Assistant Director, Human Resources through this email address:[email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

All applications must explicitly state the position applied for in the subject of the email.

• This advert closes 14 days from the date of this publication, and only shortlisted candidates will be contacted.  

Background

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, care, and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to provide quality health services, capacity building, and research in West Africa and beyond. The Institute of Human Virology Nigeria (IHVN) has been involved in the Country Coordinating Mechanism and the Global Fund program since 2019.

The GF TB PPM Project is a strategic initiative with the objective of engaging all private healthcare providers in the fight against Tuberculosis, using international healthcare standards. The grant aims to reduce the burden of TB by complementing and accelerating the ongoing activities implemented by the Nigerian government and other partners. Using the Hub and Spoke approach, the grant supports the scale-up of private provider engagement for Tuberculosis (TB) control in 21 states (Edo, Delta, Cross River, Akwa Ibom, Benue, Oyo, Ondo, Osun, Ogun, Kogi, Niger, Sokoto, Plateau, Nasarawa, Kaduna, Anambra, Enugu, Rivers, Imo, Abia and Ebonyi).

To drive quality and engender global best practices in TB care and treatment, IHVN is seeking qualified candidates for the following position:

Position	TB Sample Movement Consultant and Cluster Coordinator
Reports to:	Regional Manager
Duration	6 Months (September 2023 – February 2024)
Location:	Anambra State

Opening Date: 17/08/2023

Closing Date:   30/08/2023

Key Responsibilities

• The SMC and Cluster Coordinator reports to the regional manager of the IHVN Asaba Regional office.
  • The SMC and Cluster Coordinator would collaborate with the technical supervisors to support the State TB program in reviewing the existing   GeneXpert and other molecular diagnostic platforms mapping to service providers.
  • The SMC& Cluster Coordinator manages the daily activities of the Linkage coordinators (LC) and screening Officers (SO) in the state.
  • The SMC& Cluster Coordinator will provide program and M&E functions to designated clusters of PPM providers.
  • S/he will collect routine program reports from the LC and SO.
  • S/he will ensure that GeneXpert facilities in the states efficiently manage the documentation and record keeping of TB samples.
  • S/he will track the monthly functionality status of GeneXpert platforms.
  • The SMC/CC will ensure prompt movement of TB samples for the diagnosis of drug-susceptible TB and drug-resistant TB across the state.
  • The SMC/CC will conduct routine supervisory visits to TB service providers to ensure the effectiveness of sample referrals in the state and trip reports will be shared with and approved by the Supervisors.
  • The SMC/CC will write and share monthly narrative reports on sample shipments which will be reviewed by the finance team before fund disbursement.
  • The SMC/CC will ensure the prompt payment of incentives to PPM providers after monthly data validation.
  • The SMC/CC will monitor and evaluate value for money for TB samples transported to the diagnostic sites and for TB service delivery in the PPM hubs and spokes.
  • The SMC/CC will ensure the completion of the relevant R&R tools.
  • The SMC will collaborate with the State team/LGA team/Facility and Community field workers to ensure data quality from GF TB PPM service delivery sites.
  • The SMC will be responsible for monitoring TB case-finding activities across GF-supported TB PPM sites across the state in line with the program implementation plan.

Experience, skills, and competencies 

• 1 – 2 years’ experience working in monitoring and evaluation with NGOs.
• Willingness to reside and ability to travel throughout Anambra state, Nigeria.
• Knowledge of how to leverage new technology, remote monitoring platforms, and social media to collect and analyze data.
• Practical knowledge of financial systems, internal financial controls & procedures
• Proficiency in the use of computer application (Microsoft office etc.)
• Fluency in written and oral communication;
• Ability to foster and maintain a spirit of unity, teamwork, cooperation, and learning.
• High degree of accountability and integrity and ability to mentor and inspire subordinates.
• Ability to work both independently and as a part of a team.
• Possess managerial and supervisory skills and should be able to multitask.

Educational qualifications

• Bachelor’s Degree / HND in Social Sciences, Sociology, Computer Sciences, Mathematics, Statistics, or any related field.

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

• Application letter and detailed curriculum vitae in Microsoft Word format should be forwarded to the Assistant Director, Human Resources through this email address:[email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

• This advert closes on August 30, 2023, and only shortlisted candidates will be contacted.  

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, care, and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to provide quality health services, capacity building, and research in West Africa and beyond.

To further uphold our commitment to providing healthcare & research, IHVN is seeking qualified candidates for the following position:

Position	Senior Grants & Contracts Officer
Reports to:	Grants & Contracts Manager
Location:	Central Office, Abuja

Opening Date: 18/08/2023

Closing Date: 01/09/2023

Job Summary

Basic Function:

The Grants Specialist will work in line with the Grants and Contracts Manager to support the institute and staff in the securing and management of corporate and government grants.  Will also assist in the identification and writing of grant proposals that support and reflect institutional priorities, researching and disseminating grant opportunities.

Responsibilities:

1. Contribute to the management of the full award cycle for grants and contracts, including solicitation, review, execution, implementation management, monitoring, communication with recipients, and closeout.
2. Responsible for day-to-day monitoring of grant and contract distribution and activities under the projects.
3. Participate in the development of grant and contract Scopes of Work together with funder representatives.
4. Ensure full compliance with funder policies, best practices, and procedures relating to contracts and grant development, awards, implementation, monitoring and evaluation, and grant and contract close-out.
5. Assist in the development  of grant and contract agreements , development of responses to sub-award documents such as RFPs/RFAs, , and evaluation and selection process.
6. Attend to the external auditors’ requests in respect of Memoranda of Understanding (MOU) with our funding partners and Letters Of agreement with our implementing partners.
7. Prepare Budget and budget narratives for submissions for Grant proposals.
8. Post-award responsibilities which include a review of all grants and contract sub-awards/ subcontracts including the scope of work, budget, and modifications, , and extensions.

9. Maintain the documentation and reporting in accordance with funder guidelines.
10. Regularly review to identify issues and risks related to project activity implementation and document for appropriate action.
11. Conduct pre-award reviews of possible grantee organizations, in addition to periodic monitoring reviews during implementation and at close-out.
12. Builds the capacity of the assistant(s).
13. Perform Other duties as assigned.

Educational Qualifications

• Bachelor’s degree or equivalent in Accounting, Economics, Finance, and Banking.
• Computer literacy-strong Microsoft Excel and MS Word skills. Microsoft Access skills will be an advantage and other Financial software packages
• Possession of a postgraduate degree such as MBA (Finance & Management) or professional certification such as ACA or ACCA will be an added advantage.

Experience, skills, and competencies

• At least seven (7) years of working experience, including not less than four years of Grants and Contracts Management in a Non-Governmental organization.
• Good analytical and problem-solving skills.
• Must be proactive and deliver quality work on time.
• Be willing and able to work effectively in a team.
• Must have evidence of completion of NYSC

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

• Application letter and detailed curriculum vitae in Microsoft Word format should be sent to the Assistant Director, Human Resources through this email address:[email protected] This e-mail address is being protected from spambots. You need JavaScript enabled to view it

All applications must explicitly state the position applied for in the subject of the email.

• This advert closes 14 days from the date of this publication, and only shortlisted candidates will be contacted.